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Benefits of Office 365 for Small Businesses

By February 8, 2018Office 365
office 365 email

Microsoft Office 365 is the premier SaaS choice for e-mail for small businesses. That’s because the suite of programs is specially designed to help your business in a number of key areas whether you work online or offline.

What Are the Benefits of Using Office 365?

Office 365 e-mail offers tremendous advantages in terms of how the software suite can be used. Furthermore, the security, synchronization, and redundancies that are built into the software give it exceptional effectiveness for any business’s employees.

Better Security

Office 365 has layers of security including encryption that will help protect your data. Should your business become a target for hackers, you will feel more at ease knowing that your software has enterprise-grade security.

Helps to Organize Work

Office 365 automatically synchronizes your e-mail, calendar, and contact list, which means you never lose a beat while doing business. You can make changes using your smartphone and have peace of mind knowing that all of your devices will be able to access the most up-to-date information.

Provides Backup

You get 1 TB of online storage that you can use to back up your work. This is a tremendous amount of reassurance if there is data loss on your hard drive due to damage to your device or a malfunction that causes your hard drive to crash. There is also greater storage for e-mails (50 GB included in Office 365 e-mail plans), so no time is wasted looking for non-essential messages to delete in order to free up space.

Work from Anywhere

The modern workplace now requires flexibility far beyond a desktop PC sitting in an office. With Office 365’s cloud-based software, you can work, collaborate, and be productive from anywhere that there is a connection to the Internet.


As a customer of Microsoft Office 365, you have total ownership and control of your data. Your data is only used to give you the agreed-upon services and it is never used for advertising purposes. Have peace of mind knowing that Microsoft is compliant with international data protection laws regarding transfers of customer data across borders. Furthermore, Microsoft sets and follows stringent privacy standards that are backed up by strict contractual agreements.


Your services are available through a financially backed service level agreement (SLA), and Office 356 has a guaranteed 99.9 percent uptime. A Service Health Dashboard lets you know exactly where you stand with Office 365, including detailed information about all issues, current or past. Furthermore, you are completely notified of any planned maintenance events for Office 365.

What’s Included in Each of the Office 365 Plans?

Want to know what is included in each of the Office 365 e-mail plans? At, we offer five different plans:
• Exchange Online
• Business Essentials
• Business Premium
• Enterprise E1
• Enterprise E3

For a breakdown of each plan and applicable pricing, click here.

FAQs for Office 365

We’ve taken the time to answer some commonly asked questions about O365.

What Does Office 365 Business Essentials Include?

Office 365 Business Essentials includes e-mail with a 50 GB mailbox; 1 TB of file storage and sharing; HD videoconferencing; Office 2016 Online; Skype for Business; and Team Sites.

Is Office 365 Online Only? Is Office 365 Cloud-Based Only?

Once you have purchased a subscription to Office 365, the latest versions of Office applications are installed on your computer. You can use Word, Excel, PowerPoint, and other Office applications while offline, but you still need to connect online every 30 days in order to maintain your subscription.

Documents are automatically saved to the cloud when connected to the Internet; however, you can synchronize your computer with OneDrive before going offline so that documents stored on OneDrive are saved to your hard drive for offline access.

How Many Computers Can Use Office 365?

The number of computers that can use Office 365 depends on the version that you have. For’s O365 Business Essentials and O365 Enterprise E1 plans, only one computer can use Office 365. O365 Business Premium and O365 Enterprise E3 can have fully installed versions of Office on up to five PCs or Macs.

Is Office 365 a SaaS Product?

Office 365 is defined as a Software as a Service product (SaaS). Microsoft will regularly update your software when connected to the cloud, automatically giving you the latest versions.

What Happens When Your Office 365 Subscription Ends?

If your Office 365 subscription ends, either in the event you need to cancel or because your license expires, there are multiple states that will occur until your subscription is finally deprovisioned. For the first 30 days after expiration, data is still accessible to all, users retain access to O365 files and applications, and admins can access the O365 admin center. For up to 90 days after expiration, your O365 subscription is “disabled” with data only accessible by admin. Users cannot access O365 files or applications, however, admins are able to access the Office 365 admin center but unable to assign licenses to users. After 90 days, the subscription is deprovisioned and all data is deleted.

What Does Office 365 Business Premium Include?

With O365 Business Premium, you get e-mail with a 50 GB mailbox; 1 TB of file storage and sharing; HD videoconferencing; and Team Sites. You also get the latest versions of Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive, OneNote, Publisher (PC only), Skype for Business, and Access (PC only) that can be used on PCs, Macs, Windows tablets, iPads, Android tablets, and most other mobile devices.

How Can I Buy Office 365 Business? offers Office 365 Business plans starting at $6.50 per month, and several other options for Office 365. Feel free to peruse our plans and pricing for more details about the features that are included in our plans. Have any questions? Simply contact us 24/7 and we’ll be happy to speak with you.